BYLAWS

Article I: Name
This organization shall be called the Heritage Fiber Guild.

Article II: Purpose
The purpose of this organization shall be to stimulate an interest in the art and craft of fiber and textile arts; to achieve the highest standard of excellence; to provide educational opportunities and promote exhibitions: and to help and encourage all fiber artists and craftspeople.

Article III: Membership

Section 1: Membership in this organization shall be open to all who submit an interest card and pay annual dues.
Section 2: Paying members are entitled to all privileges and duties of the organization, including voting and holding office.

Article IV: Officers
The officers of this organization shall be President, Vice President/President-Elect, Secretary, and Treasurer.

Section1: Duties
a. The President shall perform the usual functions of that office, administer the affairs of the guild, appoint all committees except nominating, and be ex officio member of all committees except nominating.
b. The Vice President/President-Elect shall assist the president in carrying out the duties of that office, shall preside in the president’s absence, and shall be program chairman.
c. The Secretary shall be responsible for notifying the membership of all meetings and see that minutes of such meetings are kept, shall handle and preserve all correspondence, and prepare a yearly summary of guild events.
d. The Treasurer shall be responsible for the receipt and custody of all monies of the organization and the disbursement thereof as authorized by the membership: for executing financial statements and reports. The treasurer shall be bonded.

Section 2: Elections
a. The officers shall be elected and installed by a majority vote of the active members present and voting at the annual meeting which shall be held in September of every year. A nominating committee consisting of three (3) members shall be elected at the May meeting.
b. The term of office shall be for two (2) years beginning in September. No person shall hold the same office for more than two (2) consecutive terms. The President will serve for one year, and shall serve as an advisor to the next president for the following year. The Vice-President/President-Elect will serve in that office for one year, then will serve as President the following year.
c. If a vacancy occurs in any office, the president, upon advice of the nominating committee, shall appoint a person to fill the unexpired term of that office.

Article V: Meetings
Section 1: The regular meeting of the Guild shall be the first Saturday of the month unless otherwise notified.
Section 2: The annual meeting of the guild shall be the second Saturday of September of every year, unless otherwise notified.
Section 3: Special meetings may be called by the President or by five (5) members at any time, but no business shall be transacted except that for which the meeting was called, and shall have been specified in the call.
Section 4: A quorum shall be a majority of those members present.

Article VI: Dues
Section 1: There shall be an annual membership fee to be determined by the membership at the annual meeting. The dues shall be payable at the September meeting by all members. Those becoming members after the February meeting shall pay half of the fee.
Section 2: Dues shall become delinquent after the January meeting, and those not paying shall lose all benefits of membership.

Article VII: Committees
Section 1: The President shall appoint committees.
a. There shall be a nominating committee elected by the members at the May meeting. It shall be composed of three (3) members. The committee shall submit a slate of officers for the following year at the September annual meeting and recommend any necessary replacements to the president when an officer vacancy occurs.
b. There shall be a program committee appointed by the president. This committee shall be chaired by the vice president. The program committee shall be responsible for planning programs.
Section 2: The president shall appoint any other committees deemed necessary.

Article VIII: Parliamentary Authority
Roberts Rule of Order, Revised, shall be the parliamentary authority governing the meetings and all committees.

Article IX: Amendments
These bylaws may be amended at any regular meeting of the organization by a two-thirds majority vote of those members present, a written notice of such pending change having been sent at least two (2) weeks before the meeting.

Committee for bylaws

Becky McPherson, Chairperson
Mary Fehr
Carol Fowler
Sue Nystrom
Patricia Clark
Donniece Smith

PROCEDURES

Effective Sept 8, 2007

Membership

The Heritage Fiber Guild will be comprised of persons who have completed the Interest Form and paid dues the annual dues.

Nominating Committee

A nominating committee appointed at the May meeting.

The committee shall complete and distribute the slate of officers to the membership by August 1st.

Committees

Standing Committees shall be Membership, Hospitality, Web Weaver, Programs, Workshop/Special Events, Librarian, Historian, and Public Relations. Committee chairs shall be appointed by the President.

Committees shall keep meeting summaries and make reports to the membership when appropriate.

Communication to members

The primary mode of communication will be email through the Guild email address - heritagefiberguild@hotmail.com or web site.

Secondary mode of communication shall be US Postal Service.

Calling committees shall be used as needed.

Finances

Annual dues shall be $20 per year due by the September meeting.

Guild officers are authorized to sign checks.

The treasurer may authorize expenses up to $100. Expenses over $100 will required two signatures.

Fiscal Year

The fiscal year shall be September 1 - August 31.

Amendments

The policies and procedures may be amended by any regular meeting. Changes require a majority vote of the members present.